City of Melbourne (Electoral) Amendment Regulations 2016

Authorised by the Chief Parliamentary Counsel Authorised Version i City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 TABLE OF PROVISIONS Regulation Page 1 Objective 1 2 Authorising provisions 2 3 Commencement 2 4 Principal Regulations 2 5 Objectives 2 6 Definitions 2 7 Application 3 8 Silent voter request 3 9 Silent voter record 3 10 Silent voter not required to provide address 4 11 Heading to Division 3 of Part 2 amended 4 12 Voters' roll 4 13 Notice of candidature 5 14 Group name of Lord Mayor and Deputy Lord Mayor 5 15 Nomination for election 5 16 Application of Division 6 17 Submission of how-to-vote card to returning officer 6 18 Details to be included in how-to-vote card submission 7 19 Provision of how-to-vote cards 7 20 Application and interpretation of Division 7 21 Joint statement—Lord Mayor and Deputy Lord Mayor 8 22 Candidate statement—Ungrouped candidates 8 23 Group statement 9 24 New regulation 37A inserted 9 25 Indication of preferences—Lord Mayor and Deputy Lord Mayor 10 26 Indication of preferences—Ungrouped candidates 11 27 Candidate information on the Internet 12 28 Publication of candidate information 13 29 Disclaimer on statements 13 30 New Division 5 of Part 3 inserted 14 31 Form of ballot-paper—Lord Mayor and Deputy Lord Mayor 17 32 Regulation 48 substituted 18 -- 1 of 24 -- Regulation Page ii Authorised by the Chief Parliamentary Counsel 33 Schedule 20 34 Local Government (Electoral) Regulations 2016 21 ═══════════════ Endnotes 22 -- 2 of 24 -- Authorised by the Chief Parliamentary Counsel Authorised Version 1 STATUTORY RULES 2016 S.R. No. 97/2016 City of Melbourne Act 2001 Local Government Act 1989 City of Melbourne (Electoral) Amendment Regulations 2016 The Governor in Council makes the following Regulations: Dated: 2 August 2016 Responsible Minister: NATALIE HUTCHINS Minister for Local Government ANDREW ROBINSON Clerk of the Executive Council 1 Objective The objective of these Regulations is— (a) to amend the City of Melbourne (Electoral) Regulations 2012— (i) in relation to candidature at elections of the Melbourne City Council; and (ii) consequent to the Local Government Amendment (Improved Governance) Act 2015 which repealed provisions relating to the preparation of an exhibition roll and unenrolled candidates nominating in certain circumstances; and (iii) consequent to the Local Government (Electoral) Regulations 2016; and -- 3 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 2 Authorised by the Chief Parliamentary Counsel (b) to make a minor amendment to the Local Government (Electoral) Regulations 2016 in relation to pre-poll declaration envelopes. 2 Authorising provisions These Regulations are made under section 29 of the City of Melbourne Act 2001 and section 243 of the Local Government Act 1989. 3 Commencement These Regulations come into operation on 7 August 2016. 4 Principal Regulations In these Regulations, the City of Melbourne (Electoral) Regulations 20121 are called the Principal Regulations. 5 Objectives In regulation 1(b) of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016". 6 Definitions (1) In regulation 5 of the Principal Regulations— (a) in the definition of election official, for "regulation 18 of the Local Government (Electoral) Regulations 2005" substitute "regulation 20 of the Local Government (Electoral) Regulations 2016"; (b) in the definition of postal ballot envelope, for "regulation 81 of the Local Government (Electoral) Regulations 2005" substitute "regulation 84 of the Local Government (Electoral) Regulations 2016"; -- 4 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 3 Authorised by the Chief Parliamentary Counsel (c) in the definition of silent voter, for "Electoral Act 2002." substitute "Electoral Act 2002;". (2) In regulation 5 of the Principal Regulations insert the following definitions— "candidate questionnaire form means the form referred to in regulation 44B and set out in Form 2 in the Schedule; registered officer has the same meaning as in section 44 of the Electoral Act 2002; registered political party has the same meaning as in section 3 of the Electoral Act 2002; voter notice means a notice that is referred to in regulation 48 of the Local Government (Electoral) Regulations 2016.". 7 Application In regulation 6(a) of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016". 8 Silent voter request In regulation 15 of the Principal Regulations, for "the form set out in" substitute "Form 1 in". 9 Silent voter record (1) In the heading to regulation 16 of the Principal Regulations, for "record" substitute "list". (2) For section 16(1) of the Principal Regulations substitute— "(1) The Chief Executive Officer must maintain a list of silent voters.". -- 5 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 4 Authorised by the Chief Parliamentary Counsel (3) In section 16(2) of the Principal Regulations— (a) for "record" substitute "list"; (b) in paragraph (b), for "that he or she no longer" substitute "no longer to". 10 Silent voter not required to provide address In regulation 18 of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016". 11 Heading to Division 3 of Part 2 amended In the heading to Division 3 of Part 2 of the Principal Regulations omit "exhibition and". 12 Voters' roll (1) For the heading to section 19 of the Principal Regulations substitute— "Voters' roll". (2) In regulation 19(1) of the Principal Regulations, for "An exhibition roll prepared under section 11B of the City of Melbourne Act 2001 and a voters' roll prepared under section 11D(2) of that Act must include the following details" substitute "For the purposes of section 11D(2) of the City of Melbourne Act 2001, the following particulars are prescribed". (3) Regulation 19(2) of the Principal Regulations is revoked. (4) In regulation 19(3) of the Principal Regulations omit "exhibition roll and the". -- 6 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 5 Authorised by the Chief Parliamentary Counsel 13 Notice of candidature For regulation 20(1)(b) of the Principal Regulations substitute— "(b) the address of each candidate in respect of which the candidate is enrolled on the voters' roll;". 14 Group name of Lord Mayor and Deputy Lord Mayor After section 22(3) of the Principal Regulations insert— "(3A) A request must be lodged— (a) at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or (b) if the returning officer has advised candidates that the request is to be received at another place, at that other place; or (c) by electronic communication in accordance with any conditions determined by the returning officer.". 15 Nomination for election (1) In regulation 24(1) of the Principal Regulations— (a) for "A nomination form of a candidate for election to the office of Councillor must be in writing and, for the purposes of clause 5(1)(a) of Schedule 2 to the Local Government Act 1989, include" substitute "For the purposes of clause 5(1)(a) of Schedule 2 to the Local Government Act 1989, a nomination form of a candidate for election to the office of Councillor must be in writing and contain"; -- 7 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 6 Authorised by the Chief Parliamentary Counsel (b) for paragraph (c) substitute— "(c) the address in respect of which the candidate is enrolled on the voters' roll;". (2) In regulation 24(3) of the Principal Regulations, for "under" substitute "for the purposes of". 16 Application of Division (1) In regulation 27 of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016". (2) For the note at the foot of regulation 27 of the Principal Regulations substitute— "Note Regulation 46 of the Local Government (Electoral) Regulations 2016 provides that Part 5 of those Regulations applies if a Council does not decide that all voting at an election is to be by means of postal voting.". 17 Submission of how-to-vote card to returning officer (1) For regulation 28(2)(a) of the Principal Regulations substitute— "(a) at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or". (2) In regulation 28(3) of the Principal Regulations— (a) after "person" insert "wishing to submit a how-to-vote card"; (b) for "submission of'" substitute "person submits". -- 8 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 7 Authorised by the Chief Parliamentary Counsel 18 Details to be included in how-to-vote card submission In regulation 29(3)(d) of the Principal Regulations— (a) in subparagraph (i), for "submission" substitute "submitted how-to-vote card and the declaration"; (b) in subparagraph (ii), for "the declaration" substitute "a declaration". 19 Provision of how-to-vote cards (1) In regulation 32(1) of the Principal Regulations omit "or receiving a copy of a registered how-to-vote card". (2) In regulation 32(2) of the Principal Regulations, for "must immediately" substitute "must, as soon as practicable,". 20 Application and interpretation of Division (1) In regulation 33(1) of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016". (2) For the note at the foot of regulation 33(1) of the Principal Regulations substitute— "Note Regulation 80 of the Local Government (Electoral) Regulations 2016 provides that Part 6 of those Regulations applies if a Council decides that all voting at an election is to be by means of postal voting.". -- 9 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 8 Authorised by the Chief Parliamentary Counsel 21 Joint statement—Lord Mayor and Deputy Lord Mayor (1) For regulation 35(6) of the Principal Regulations substitute— "(6) A joint statement must be lodged— (a) at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or (b) if the returning officer has advised candidates that joint statements are to be received at another place, at that other place; or (c) by electronic communication in accordance with any conditions determined by the returning officer.". (2) In regulation 35(7) of the Principal Regulations omit "in person". 22 Candidate statement—Ungrouped candidates (1) In regulation 36(2)(a) of the Principal Regulations, for "150" substitute "200". (2) For regulation 36(6) of the Principal Regulations substitute— "(6) A candidate statement must be lodged— (a) at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or (b) if the returning officer has advised candidates that candidate statements are to be received at another place, at that other place; or -- 10 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 9 Authorised by the Chief Parliamentary Counsel (c) by electronic communication in accordance with any conditions determined by the returning officer.". (3) In regulation 36(7) of the Principal Regulations omit "in person". 23 Group statement For regulation 37(6) of the Principal Regulations substitute— "(6) A group statement must be lodged— (a) at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or (b) if the returning officer has advised candidates that group statements are to be received at another place, at that other place; or (c) by electronic communication in accordance with any conditions determined by the returning officer.". 24 New regulation 37A inserted After regulation 37 of the Principal Regulations insert— "37A Group voting tickets A group voting ticket must be lodged— (a) at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or (b) if the returning officer has advised candidates that group voting tickets are to be received at another place, at that other place; or -- 11 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 10 Authorised by the Chief Parliamentary Counsel (c) by electronic communication in accordance with any conditions determined by the returning officer. 37B Joint request for grouping of candidates For the purposes of clause 3 of Schedule 1 to the City of Melbourne Act 2001, a joint request made by 2 or more candidates that their names be grouped on a ballot-paper must be lodged— (a) at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or (b) if the returning officer has advised candidates that the joint request is to be received at another place, at that other place; or (c) by electronic communication in accordance with any conditions determined by the returning officer.". 25 Indication of preferences—Lord Mayor and Deputy Lord Mayor (1) For regulation 40(2) of the Principal Regulations substitute— "(2) An indication of preferences must be lodged— (a) with the returning officer no later than noon on the 4th day after the close of nominations; and (b) by either candidate or by a person authorised in writing by one or both candidates. -- 12 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 11 Authorised by the Chief Parliamentary Counsel (2A) An indication of preferences must be lodged— (a) at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or (b) if the returning officer has advised candidates that joint statements are to be received at another place, at that other place; or (c) by electronic communication in accordance with conditions determined by the returning officer.". (2) In regulation 40(3) of the Principal Regulations— (a) in paragraph (a), before "identify" insert "be in the form of a ballot-paper and"; (b) in paragraph (b)— (i) for "once only the figures" substitute "a number"; (ii) after "candidates'" insert "order of". 26 Indication of preferences—Ungrouped candidates (1) In regulation 41(1) of the Principal Regulations, after "group" insert "or a person authorised in writing by such a candidate". (2) For regulation 41(2) of the Principal Regulations substitute— "(2) An indication of preferences must be lodged with the returning officer no later than noon on the 4th day after the close of nominations. -- 13 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 12 Authorised by the Chief Parliamentary Counsel (2A) An indication of preferences must be lodged— (a) at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or (b) if the returning officer has advised candidates that candidate statements are to be received at another place, at that other place; or (c) by electronic communication in accordance with conditions determined by the returning officer.". (3) In regulation 41(3) of the Principal Regulations— (a) in paragraph (a), before "identify" insert "be in the form of a ballot-paper and"; (b) in paragraph (b)— (i) for "once only the figures" substitute "a number"; (ii) after "candidates'" insert "order of". 27 Candidate information on the Internet In regulation 42 of the Principal Regulations— (a) after "after" insert "a candidate's"; (b) after "published" insert "in accordance with regulation 43"; (c) after "Council" insert "and may publish it in printed form in accordance with regulation 43". -- 14 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 13 Authorised by the Chief Parliamentary Counsel 28 Publication of candidate information (1) In regulation 43(1) of the Principal Regulations, for "the Internet" substitute "an Internet site". (2) In regulation 43(3) of the Principal Regulations, for "The" substitute "In the case of a joint statement or a group statement, the". (3) For regulation 43(4) of the Principal Regulations substitute— "(4) In the case of a candidate statement, the returning officer may only publish the first 200 words of a candidate statement.". (4) In regulation 43(9) of the Principal Regulations— (a) for "or a notice" substitute "and any notice"; (b) for "set out" substitute "published"; (c) for "name" substitute "identify". 29 Disclaimer on statements For regulation 44 of the Principal Regulations substitute— '44 Disclaimer on statements The returning officer must ensure that on any Internet site or printed form where a joint statement, candidate statement or group statement is published, the following disclaimer is prominently displayed— "The contents of candidate information are provided by the candidates. Any enquiries about candidate information should be directed to the relevant candidate. Candidate statements are not verified or endorsed by the returning officer.".'. -- 15 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 14 Authorised by the Chief Parliamentary Counsel 30 New Division 5 of Part 3 inserted After regulation 44 of the Principal Regulations insert— 'Division 5—Candidate questionnaire 44A Application of Division This Division applies to postal elections and attendance elections. 44B Lodgement of candidate questionnaire form (1) A candidate for the office of Lord Mayor or Deputy Lord Mayor or for the office of Councillor may lodge with the returning officer a completed candidate questionnaire form. (2) The candidate questionnaire form is Form 2 in the Schedule. (3) A candidate questionnaire form must be lodged before noon on the 4th day after nominations close— (a) at the place that nominations are received under clause 3(2) of Schedule 2 to the Local Government Act 1989; or (b) if the returning officer has advised candidates that joint statements, candidate statements or group statements (as the case may be) are to be received at another place, at that other place; or (c) by electronic communication in accordance with conditions determined by the returning officer. -- 16 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 15 Authorised by the Chief Parliamentary Counsel (4) A lodged candidate questionnaire form must be accompanied by a declaration signed and dated by the candidate which states that the answers provided are true and correct. (5) If the lodged candidate questionnaire form includes a claim of endorsement by a registered political party, the candidate must lodge a document containing the written consent of the registered officer of the party to the claim of endorsement with the completed candidate questionnaire form. 44C Publication of candidate questionnaire form (1) The returning officer must not publish an answer contained in a lodged candidate questionnaire form if the form— (a) contains material that is offensive or obscene; or (b) is not completed in accordance with the instructions in the form; or (c) contains material that is unrelated to a question; or (d) includes a claim of endorsement from a registered political party that is supported by the written consent referred to in regulation 44B(5). (2) As soon as practicable after the lodged candidate questionnaire form is accepted by the returning officer, the returning officer must— (a) ensure that the questions in the candidate questionnaire form and the answers given by the candidate (other than an answer to which subregulation (1) applies), are -- 17 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 16 Authorised by the Chief Parliamentary Counsel published on an Internet site maintained by or on behalf of the returning officer that is not an Internet site of the Council; and (b) provide the questions and answers referred to in paragraph (a) in printed form or by electronic communication to any person on request. (3) The returning officer must publish a notice in place of the questions and answers published under subregulation (2) to the effect that the candidate has not lodged the candidate questionnaire form or has not given the relevant answer (as the case may be) if the candidate— (a) has not lodged the candidate questionnaire form in accordance with regulation 44B; or (b) has not given an answer to a question that is in the candidate questionnaire form; or (c) has given an answer to which subregulation (1) applies. (4) A notice referred to in subregulation (3) and an answer given by a candidate referred to in subregulation (2)(a) must be published in the order in which the candidates appear on the ballot-paper and must clearly identify the relevant candidate in each case. -- 18 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 17 Authorised by the Chief Parliamentary Counsel (5) The returning officer must ensure that at a postal election, each postal ballot envelope that is sent or delivered in respect of the ward for which the candidate has nominated contains a statement about how the questions and answers referred to in subregulation (2) may be accessed. (6) The returning officer must ensure that at an attendance election, each voter notice that is sent or delivered in respect of the ward for which the candidate has nominated contains a statement about how the questions and answers referred to in subregulation (2)(a) may be accessed. 44D Disclaimer on candidate questionnaire form The returning officer must ensure that on any Internet site or printed form where answers contained in a lodged candidate questionnaire form are published by the returning officer, the following disclaimer is prominently displayed— "Answers to questions contained in lodged candidate questionnaires are provided by the candidates. Any enquiries about a candidate's answers should be directed to the relevant candidate. Answers to candidate questionnaires are not verified or endorsed by the returning officer.".'. 31 Form of ballot-paper—Lord Mayor and Deputy Lord Mayor In regulation 45(c) of the Principal Regulations omit "from". -- 19 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 18 Authorised by the Chief Parliamentary Counsel 32 Regulation 48 substituted For regulation 48 of the Principal Regulations substitute— '48 Application of Local Government (Electoral) Regulations 2016 Subject to regulation 6 of these Regulations, regulations 20 and 23 and Parts 5 to 10 of the Local Government (Electoral) Regulations 2016 apply to elections at the City of Melbourne as if— (a) a reference in regulation 48(2)(d) to "regulation 44(6)" were a reference to "regulation 44C(6) of the City of Melbourne (Electoral) Regulations 2012"; and (b) a reference in regulation 56(2) to "on the day after the close of nominations" were a reference to "on the 5th working day after the close of nominations"; and (c) regulation 84(4)(b) were replaced by— "(b) candidate information within the meaning of regulation 5 of the City of Melbourne (Electoral) Regulations 2012; and"; and (d) a reference in regulation 84(4)(c) to "regulation 44(5)" were a reference to "regulation 44C(5) of the City of Melbourne (Electoral) Regulations 2012"; and (e) a reference in regulation 88(1) to "section 24A of the Act" were a reference to "section 11E of the City of Melbourne Act 2001"; and -- 20 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 19 Authorised by the Chief Parliamentary Counsel (f) a reference in regulation 89(4) to "candidate statements" were a reference to "joint statements, candidate statements or group statements"; and (g) regulation 90(2)(a) were replaced by— "(a) the day on which the voters' roll is certified under section 11D(5) of the City of Melbourne Act 2001; or"; and (h) a reference in regulation 119(1) to "section 40(1) of the Act" were a reference to "section 19 of the City of Melbourne Act 2001"; and (i) after regulation 119(2)(c) there was included— "(ca) the voter was enrolled under section 9A(2), (3) or (5), 9B, 9C or 9D of the City of Melbourne Act 2001 and the voter's postal address listed on the voters' roll is an address not located in Australia;"; and (j) a reference in regulation 122 to— (i) "section 40(3A) of the Act" were a reference to "section 19(8) of the City of Melbourne Act 2001"; and (ii) "section 40(1A)" were a reference to "section 19(2) of the City of Melbourne Act 2001".'. -- 21 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 20 Authorised by the Chief Parliamentary Counsel 33 Schedule (1) In the Schedule to the Principal Regulations, above "Regulation 15" insert "FORM 1". (2) After Form 1 of the Schedule to the Principal Regulations insert— "FORM 2 Regulation 44B CANDIDATE QUESTIONNAIRE A candidate may provide answers to the following questions. Answers in response to this questionnaire lodged with the returning officer before noon on the 4th day after nominations close may be published on the Victorian Electoral Commission's Internet site and be made available to any person on request. Name: Ward (if applicable): Instructions to complete the questionnaire are in italics below. Have you undertaken training1 to help prepare you to take on the responsibility of being a Councillor? * Yes / * No If yes, provide the name of the course and the course provider. Maximum 40 words Have you read the (name of Council) Council's current Council Plan? * Yes / * No Have you read the (name of Council) Council's current Councillor Code of Conduct? * Yes / * No Are you endorsed by a registered political party2 ? * Yes / * No If yes, provide the name of the registered political party. Are you currently a Councillor? * Yes / * No If yes, what has been your attendance record at Council meetings3 during your current term of office? -- 22 of 24 -- City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 21 Authorised by the Chief Parliamentary Counsel < 50% / 50 – 75% / 75 – 90% / > 90% Indicate one What are your contact details (so that voters can contact you)? Provide details * Delete if not applicable. Notes 1 Examples of training include training provided by the Melbourne City Council, the Victorian Local Governance Association, the Municipal Association of Victoria or the Australian Institute of Company Directors. 2 Registered political party has the same meaning as in Part 4 of the Electoral Act 2002. 3 Council meetings means ordinary meetings and special meetings of the Council referred to in section 83 of the Local Government Act 1989 but does not include meetings held for which a Councillor has been granted leave from attending by the Council.". 34 Local Government (Electoral) Regulations 2016 In regulation 54(2) of the Local Government (Electoral) Regulations 20162 , after "fifth" insert "working". ═══════════════ -- 23 of 24 -- Endnotes City of Melbourne (Electoral) Amendment Regulations 2016 S.R. No. 97/2016 22 Authorised by the Chief Parliamentary Counsel Endnotes 1 Reg. 4: S.R. No. 30/2012. 2 Reg. 34: S.R. No. 91/2016. -- 24 of 24 --