Treasury Regulations (Amendment)

STATUTORY RULES. 1923. No. 53. TREASURY REGULATIONS UNDER THE AUDIT ACT 1901-1920. I, THE GOVERNOR-GENERAL in and over the Commonwealth of Australia, acting with the advice of the Federal Executive Council, hereby make the following Regulations under the Audit Act 1901-1920, to come into operation forthwith. Dated this 10th day of May , 1923 . Governor-General. By His Excellency’s Command, Treasurer. Treasury Regulations under the Audit Act 1901-1920 are hereby amended as follows:— Regulation 58 is cancelled, and the following new regulation inserted:— “Accounts for pensions under the Superannuation Act 1922 shall be prepared upon Form 17a unless otherwise directed by the Treasurer, and accounts for all other pensions shall be prepared upon Form 17.” Regulation 72 is cancelled, and the following new regulation inserted:— Method of authorizing payment of accounts . “When accounts are ascertained to be in order, they shall be consecutively numbered and entered an Form 20, an which shall be shown the Head of Expenditure and Item of the Estimates to which each account is charged. Accounts in Form 17a, for the payment of pensions, shall not be entered on Form 20. The consecutive number shall begin at number 1 on the first day of each Financial Year, and the consecutive number given to Forms 17a and accounts entered on Forms 20 shall be of the same series. Where an account is payable to a person other than the claimant, the Form 20 shall show the name of such person as well as that of the claimant. If possible, only one Form 20 should be prepared for each day’s payments, and the number of Forms 20 should be restricted to the minimum. Four copies of Forms 17a and 20 and two copies of Form 22 shall be prepared. One copy of each form shall be retained by the Authorizing Officer and one copy of Form 22 shall be forwarded to the Sub-Treasury. Three copies of Form 17a and Form 20 shall be forwarded to the Paymaster, to be thereafter dealt with as provided in Clause 107 of these Regulations. At the close of each day all Forms 17a and Forms 20 forwarded to the Paymaster on that day, shall be summarized on Form 22 to show the total charged to each Head of Expenditure and Item of the Estimates.” Regulation 83 is amended by inserting after the word “by” the words:— “forwarding an account in Form 17a or by.” C.3889.—Price . Regulation 84 is amended by inserting after the word “date” the words:— “of Form 17a or.” After the end of Regulation 84 insert the following words:— “a Pensions Register in Form 24a shall be kept by Authorizing Officers of the Department of the Treasury.” Regulation 86 is amended by inserting after the word “ Forms”— “17a.” Regulation 96 is amended by inserting after the word “indorsed” the words:— “Indorsements on cheques in payment of pensions under the Superannuation Act 1922 shall be compared with the specimen signatures in the pensions register.” Regulation 102 is amended by omitting all words after “on” and inserting the words:— “Forms 17 a and 20.” Regulation 105 is amended by inserting after the word “Form” appearing for the first time the words:— “17 a and Form”. By inserting after the word “Form” appearing for the second time the words:— “ 17a and Form.” By omitting the words “at the fact of” and inserting the word:— “on.” Regulation 106 is amended by inserting after the word “Form ” each time appearing, the words:— “17a and Form.” Regulation 107 is amended by inserting after the word “Forms ” appearing for the first time the words:— “17a and.” By inserting a fter the word “Form” appearing in the first and fourth lines of the third paragraph, the words:— “17a and Form.” Forms 14, 14a, 22, 23, 24, 29, 34 and 36 are cancelled, and new forms, as shown below, hearing the same number, are prescribed in lieu thereof:— F orm N o . 14 SALARIES. (Clause 55). Division No .......................... Department .............................. Subdivision No ........................ Branch ................................. Departmental Registration No ................ Fortnight ending ................. 19 ......... Office. Name. Deductions for Superannuation Fund. Amount. I, the undersigned, acknowledge to have received from the Commonwealth of Australia the sum opposite to my name. Date of Payment. Witness to Payment and Signature. £ s. d. Total— and pounds pence shillings ..... I certify that this Account is correct within the meaning of Section 34 of the Audit Act 1901-1920. ............. Certifying Officer. Date ............... Commonwealth of Australia. Form No . 14 a SALARIES. (Clause 55). Division No ........................... Department ........................... Subdivision No ......................... Branch .............................. Departmental Registration No ............... Fortnight ending ................. 19 .......... Office. Name. Deductions for Superannuation Fund. Amount. Certificate of Payment. We certify that the several persons whose names appear on this Pay Sheet have this day been duly paid in our presence, with the exception of those persons whose names and amounts are shown below: — £ s. d. £ s. d. Name. Amount. £ s. d. Total .......... Paying Officer. Total pounds shillings Witnessing Officer. and pence ................. Date I certify that this account is correct within the meaning of Section 34 of the Audit Act 1901 -1920. ............. Certifying Officer. Date ............... Form No. 22 (Clause 72). Commonwealth of Australia. The Sub-Treasury Accountant. No. The following is a summary of— *Charges on Form 17 a or Form 20 forwarded to the Paymaster this day *Schedule of Transfer Accounts forwarded herewith for the month of *Strike out whichever is inapplicable. Authorizing Officer. Department. Date— / / Particulars of Expenditure or Receipts Account (wording of items of Expenditure should be briefly shown). Amount of each item of Expenditure of Sub-Head of Receipt. Total of each Head of Expenditure or Head of Receipt. Ledger Folio. Dr. Cr. £ s . d. £ s. d . £ s. d . Form No. 23 (Clause 84). Commonwealth of Australia. DEPARTMENTAL REGISTER OF ACCOUNTS. Registration Number. Date. Name. Particulars. (Period of Services, Quantity, Rates, &c.) Amount. Appropriation to be Charged. Date of Form 17 a or 20 on which Payment is Authorized. Remarks. £. s. d. [ Front of Form. ] Form N o . 24 (Clause 84). REGISTER OF SALARIES OF OFFICERS STATIONED AT 192 . Child Endowment from— 1 Basic Wage A llowance . 2 Cost of Living Allowance. 3 Living away from Home and Other Allowances. 4 Annual Salary. Commonwealth Superannuation Deductions. Other Deductions. Net Annual Pay. Office. Name . No on Page. Pay for Fortnight ending— Date. Amount. Date. Amount. Date. Amount. Date. Amount. 6 7 8 9 10 11 12 13 14 15 16 17 18 £ £ £ £ £ £ s. d. £ s. d. £ Brought Forward 1 £ s. d £ s . d. £ s . d. £ s . d . £ s. d. £ s. d. £ s. d. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Etc. Carried forward or total F orm 2 4 —continued. [ Inset—Front. ] 192–2 Pay f or Fortnight ending— No. on Page. 19 20 21 22 23 24 25 £ s. d. £ s. d. £ s. d. £ s. d. £ s. d. £ s. d. 1 2 3 4 5 6 7 8 Etc. [ Inset—Ba ck .] No. on Page. Pay for Fortnight ending— 26 27 28 29 30 31 32 1 £ s . d. £ s. d. £ s. d. £ s. d. £ s. d. £ s. d. 2 3 4 5 6 7 8 Etc. [ Back of Form. ] Pay for Fortnight ending— No. on Page. Notes and References to be made neatly, and to be interlined so as to economize space. Notes for which there is no room here to be made at foot. 33 34 35 36 37 38 39 40 £ s. d. £ s. d. £ s. d . £ s. d . £ s. d . £ s. d. £ s. d. 1 2 3 4 5 6 7 8 Etc. Form No. 29 (Clause 99). C ommonwealth of A ustralia. PAYMASTER’S CASH-BOOK. D r . C r . D ate. Particulars. Amount. See Forms No. 17 a and 20. £ s . d. Form No. 34 (Clause 112). Commonwealth of Australia. Order No. 4. Special Form for Pensions other than Pensions under the Superannuation Act 1922. ORDER TO PAY AGENT. To the 19 at Sir , I beg to request that you will pay to my agent (whose signature appears in the margin), or, on his indorsement, to the person producing this order , the sum of pounds shillings and pence, being the amount of my account for Pension for the period ending (See Certificate at back.) Signature of Claimant Signature of Person of Firm to whom Order is given. I hereby certify that I saw the Claimant sign his name on the face of this document on this day of 19 Signature Position Place (This Certificate is to be signed by a Justice of the Peace, Minister of Religion, Barrister or Solicitor, Medical Practitioner, Clerk of Petty Sessions, Postmaster, or Head Teacher of School. It must not be signed before the last day of the month.) Form No. 36 ( Clause 32). Commonwealth of Australia. REPAYMENTS TO CREDIT OF EXPENDITURE. Statement of Amounts paid this day of 19 to the Receiver of Public Moneys for the Department of at Appropriation or Account to be credited. Particulars, including reason for Repayment. Number and Date of Form 17 a or 20 on which Account was included. Number of Account. Amount of Repayment. Div. Subdiv. Item. £ s. d. Total…. Entered— Authorizing Officer. N ew Forms Nos. 17 a and 24 a , as shown below, are prescribed:— Form N o. 17 a (Clause 58 and 72). Commonwealth of Australia , PAYMASTER’S CASH BOOK AND PENSIONS PAY SHEET. Departmental Registration Number. Departmental Consecutive Number. No. ( Superannuation Act 1922.) Cr. To the Paymaster, Department of the Treasury. You are hereby authorized to pay the undermentioned Accounts:— Trust Fund— Superannuation Fund . ............... Fortnight ending ... 19 Authorizing Officer. Date ........... Department of the Treasury. Department. Name. Address to which Cheques are to be Posted. Fortnightly Rate of Pensions. Proportion Payable from Consolidated Revenue Fund. Amount of Pension. Number of Cheque. £ s. d. £ s. d. £ s. d. Total— pounds shillings and pence £ I certify that this account is correct within the meaning of Section 34 of the Audit Act 1901-1920. ........................... *Total brought forward Certifying Officer. *Total carried forward Date 192 *For use of Paymasters only. Form No. 24a (Clause 34). PENSIONS REGISTER. Superannuation Act 1922. Name Specimen Signature of Person to whom Pension is payable. * Wife of * Widow of * Guardian of Children of Address Office or situation of Officer in respect of whose service pension is granted Department in which Officer was last employed State in which Officer was last employed Date of commencement of pension † Rate of pension per fortnight, £ : : † Proportion of pension payable out of the Consolidated Revenue Fund, £ : : Dates on which payments in respect of children cease—(1) (2) (3) (4) First pension payment, from to , £ : : † Subsequent fortnightly payments, £ : : Pension suspended from to Final pension payment from to , £ : : * When pension is payable to a wif e or widow or to a guardian o f children, particulars should be shown of the service of the Officer in respect of whom a pension is granted . † When a fortnightly pension payment is reduced owing to children reaching the age of sixteen years or for other reasons , a suitable notation should be made of the altered rate of pension and pr oportion thereof payable by the Commonwealth. Printed and Published for the G overnment of the Commonwealth of Australia by A lbert J. Mullett , Government Printer for the State of Victoria.