Lord Mayor's Charitable Foundation Act 2017
Authorised by the Chief Parliamentary Counsel
Authorised Version
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Lord Mayor's Charitable Foundation Act 2017
No. 15 of 2017
TABLE OF PROVISIONS
Section Page
Part 1—Preliminary 2
1 Purposes 2
2 Commencement 2
3 Definitions 3
Part 2—Lord Mayor's Charitable Foundation 4
4 Lord Mayor's Charitable Foundation 4
5 Object of the Foundation 4
6 Functions of the Foundation 5
7 Powers of the Foundation 6
8 Application of section 7K of the Charities Act 1978 6
9 Official seal and its use 6
10 Annual meetings of the Foundation 7
Part 3—The Board of the Foundation 9
11 Board 9
12 Membership 9
13 Nominations Committee 10
14 Appointment of members where all offices of member of the
Board are vacant 10
15 Term of office 10
16 Chair and Deputy Chair 11
17 Patrons 13
18 Ordinary meetings 13
19 Special meetings 13
20 Chair or Deputy Chair to preside at Board meetings 14
21 Quorum 14
22 Voting 14
23 Records 14
24 Delegation 14
Part 4—The Fund 15
25 Continuation of the Fund 15
26 Payment of money into and out of Fund 15
27 Application of money in special circumstances 16
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Part 5—General 17
28 Committees 17
29 Staff 17
30 Annual report 17
31 Rules of the Board 18
Part 6—Repeal and transitional 19
Division 1—Repeal 19
32 Repeal of the Lord Mayor's Charitable Fund Act 1996 19
Division 2—Transitional provisions 19
33 Foundation succeeds Board of Management of the Lord
Mayor's Charitable Fund 19
34 Executive committee abolished 19
35 Transfer of membership of Board 20
36 Transfer of patrons 20
37 Staff 21
38 Construction of references 21
39 Construction of certain instruments 22
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Endnotes 23
1 General information 23
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Authorised by the Chief Parliamentary Counsel
Authorised Version
1
Lord Mayor's Charitable Foundation
Act 2017†
No. 15 of 2017
[Assented to 10 May 2017]
Preamble
(1) The Lord Mayor's Fund for Metropolitan
Hospitals and Charities was established in 1923
by the then Lord Mayor, Sir John Swanson.
(2) Under the Lord Mayor's Fund Act 1930 a
corporation by the name of "The Lord Mayor's
Fund for Metropolitan Hospitals and Charities"
was constituted to administer the Fund.
(3) Further provision was made for the management
and administration of the Fund by the Lord
Mayor's Charitable Fund Act 1996 which
repealed and re-enacted with amendments the
Lord Mayor's Fund Act 1930 and established
a new body corporate, being the Board of
Victoria
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Lord Mayor's Charitable Foundation Act 2017
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Management of the Lord Mayor's Charitable
Fund.
(4) It is expedient that the Lord Mayor's Charitable
Fund Act 1996 is repealed and new provision
should be made for the governance, management,
powers and object of the body corporate that
administers the Fund and for the administration
of the Fund.
The Parliament of Victoria therefore enacts:
Part 1—Preliminary
1 Purposes
The main purposes of this Act are—
(a) to provide for the governance, management,
powers and object of the body corporate that
administers the Lord Mayor's Charitable
Fund; and
(b) to provide for the administration of that Fund
and other funds; and
(c) to repeal the Lord Mayor's Charitable
Fund Act 1996.
2 Commencement
(1) Subject to subsection (2), this Act comes into
operation on a day to be proclaimed.
(2) If a provision of this Act does not come into
operation before 1 October 2017, it comes into
operation on that day.
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3 Definitions
In this Act—
Board means the Board of the Foundation under
Part 3;
Chair means Chair of the Board;
chief executive officer means the person for
the time being holding the office of chief
executive officer of the Foundation
appointed under section 29(1)(a);
committee means a committee of the Board
established under section 28;
Deputy Chair means Deputy Chair of the Board;
Foundation means the Lord Mayor's Charitable
Foundation continued under section 4;
Fund means the Lord Mayor's Charitable Fund
continued under section 25;
Lord Mayor means the Lord Mayor of the City of
Melbourne;
member means member of the Board;
metropolitan area means the metropolitan
municipal districts within the meaning of
the Public Holidays Act 1993;
Nominations Committee means the committee
established by the Board under section 13;
organisation includes a body corporate, a body
politic, an unincorporated association or
body of persons or a trust;
rules of the Board mean the rules made under
section 31;
special resolution means a resolution of the Board
passed by a majority of at least 3 quarters of
those members present and voting.
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Part 2—Lord Mayor's Charitable
Foundation
4 Lord Mayor's Charitable Foundation
(1) Subject to subsection (2), the body corporate
called the "Board of Management of the Lord
Mayor's Charitable Fund" established under Part 3
of the Lord Mayor's Charitable Fund Act 1996
as in force immediately before its repeal continues
in existence under this Act as a body corporate by
the name "Lord Mayor's Charitable Foundation".
(2) The Foundation—
(a) continues to have perpetual succession; and
(b) ceases—
(i) to be constituted as set out in section 11
of the Lord Mayor's Charitable Fund
Act 1996 as in force immediately
before its repeal; and
(ii) to have a common seal; and
(c) has an official seal; and
(d) may sue and be sued in its corporate name
given under subsection (1); and
(e) may acquire, hold and dispose of real and
personal property; and
(f) may do and suffer all acts and things that a
body corporate may, by law, do and suffer;
and
(g) is a not-for-profit body.
5 Object of the Foundation
The object of the Foundation is to respond
to social, economic, cultural, educational,
environmental and other charitable needs
of the community for the public benefit.
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6 Functions of the Foundation
(1) The Foundation has the function of holding and
administering the Fund and administering other
charitable trusts.
(2) Without limiting subsection (1), the functions of
the Foundation include the following—
(a) to manage and administer charitable trusts
and funds for charitable purposes, including
the Fund;
(b) to coordinate fundraising and make grants to
support the object of the Foundation;
(c) to educate and engage the community and
donors in understanding and addressing the
object of the Foundation;
(d) to undertake research into areas of need and
opportunity within the community in relation
to the object of the Foundation;
(e) to form or participate in the formation of
partnerships and to collaborate or enter
into joint ventures or joint undertakings
with other bodies, including with other
philanthropic organisations, not-for-profit
organisations, businesses, research
institutions and governments to address the
areas to which the object of the Foundation
relates;
(f) to undertake any other lawful thing
necessary, desirable or incidental to the
attainment of the object of the Foundation;
(g) any other function given to the Foundation
by or under this Act.
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7 Powers of the Foundation
(1) The Foundation has the power to do all things
necessary or convenient to enable it to perform
its functions.
(2) Without limiting subsection (1), the Foundation
may—
(a) take, purchase, hold, lease, mortgage, sell
and dispose of or otherwise deal with, real
and personal property; and
(b) invest money in the Fund in any manner
in which money may be invested under the
Trustee Act 1958; and
(c) invest money in a trust fund of which it is
trustee (other than the Fund) in accordance
with the terms of the trust; and
(d) invest money in the Fund or in any other
trust which it administers, or any part of
that money or those funds, as one or more
common funds.
8 Application of section 7K of the Charities Act 1978
(1) Without limiting any other power of the
Foundation, in respect of any charitable trust
of which it is the trustee (including the Fund),
the Foundation has the powers of a trustee of a
charitable trust conferred by section 7K of the
Charities Act 1978.
(2) Subsection (1) applies whether or not a
declaration referred to in section 7K(3) of
the Charities Act 1978 is in force in respect
of the Foundation.
9 Official seal and its use
(1) The official seal of the Foundation—
(a) must be kept as directed by the Foundation;
and
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(b) must not be used except as authorised by the
Foundation.
(2) All courts, tribunals and other persons acting
judicially—
(a) must take judicial notice of the seal of the
Foundation on a document; and
(b) until the contrary is proved, must presume
that the seal was duly affixed.
(3) A document which is required to be
authenticated by the Foundation may be
sufficiently authenticated without the official
seal of the Foundation if the document is
signed—
(a) by 2 members of the Board; or
(b) by any other person who has written
authorisation from the Foundation to
authenticate that document or class of
document.
10 Annual meetings of the Foundation
(1) An annual meeting of the Foundation must be
held as soon as practicable after 30 June each
year on a date fixed by the Board.
(2) The agenda for the annual meeting of the
Foundation must include—
(a) consideration of the financial statements
of the Foundation and the annual report on
the affairs of the Foundation, including the
Fund, for the 12 months to the 30 June last
preceding the meeting; and
(b) consideration of the financial statements of
the Fund for the 12 months to the 30 June
last preceding the meeting; and
(c) consideration of the auditor's report on the
financial statements of the Foundation; and
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(d) consideration of the auditor's report on the
financial statements of the Fund; and
(e) details of the changes to the membership of
the Board since the Foundation's last annual
meeting.
(3) The agenda for the annual meeting of the
Foundation may include any other matters
the Board determines are appropriate for
consideration at the annual meeting.
(4) An annual meeting of the Foundation is to be
public but only a member may vote at the annual
meeting.
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Part 3—The Board of the Foundation
11 Board
(1) The Foundation has a Board which is the
governing body of the Foundation.
(2) The Board—
(a) is responsible for the management of the
affairs of the Foundation; and
(b) may exercise the powers of the Foundation.
12 Membership
(1) Subject to section 35, the Board consists of
not less than 3 but not more than 9 members
appointed by the Board.
Note
Section 35 provides for the constitution of the initial Board.
(2) In making appointments to the Board, the Board
must take into account—
(a) that the composition of the Board includes
members with skills, expertise or experience
in any area relevant to the Foundation; and
(b) any recommendations of the Nominations
Committee.
(3) Subject to subsection (4), the Board must not
consist of less than 5 members for a period that
is greater than 90 days.
(4) If the membership of the Board falls below
3 members, the remaining member or members
must appoint sufficient members to the Board so
that the Board consists of at least 3 members.
(5) Before filling a vacancy in the membership of the
Board, the Foundation must advertise the vacancy
by any means that the Foundation considers
appropriate.
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13 Nominations Committee
(1) The Board must establish a Nominations
Committee and determine its terms of reference.
(2) The Nominations Committee consists of—
(a) the Lord Mayor, who is also the chair of the
Nominations Committee; and
(b) such other persons as the Board appoints to
the Nominations Committee from time to
time, provided that the majority of persons
on the Nominations Committee are not
members of the Board.
(3) The functions of the Nominations Committee
are—
(a) to advise the Board on the appointment of
members under section 12; and
(b) to provide recommendations to the Board on
suitable candidates for appointment as
members.
14 Appointment of members where all offices of
member of the Board are vacant
If all the offices of member of the Board are
vacant, the Lord Mayor must appoint sufficient
members to the Board within 14 days of all
offices being vacant so that the Board consists
of 3 members.
15 Term of office
(1) A member holds office for the term
(not exceeding 3 years) that is specified
in the instrument of appointment.
(2) A member is eligible for reappointment at
the expiry of the term of the member's
appointment but may not hold office for
more than 9 consecutive years.
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(3) The office of member becomes vacant if the
member—
(a) resigns in accordance with subsection (4); or
(b) is removed from office in accordance with
subsection (5); or
(c) becomes an insolvent under administration;
or
(d) fails to attend 3 consecutive meetings of the
Board without the approval of the Board; or
(e) is found guilty of an indictable offence; or
(f) is disqualified from managing a corporation
under a law of the Commonwealth, Victoria
or another State or a Territory.
(4) A person may resign from the office of member
by written notice delivered to—
(a) in the case of a member other than the
Chair—the Chair; or
(b) in the case of the Chair—the chief executive
officer.
(5) The Board may remove a member from office if
the Board determines that the member is no longer
capable physically or mentally of satisfactorily
carrying out the duties of a member.
16 Chair and Deputy Chair
(1) The Board must elect a member as Chair—
(a) at the first ordinary meeting of the Board
after each annual meeting of the Foundation;
or
(b) at the first ordinary meeting of the Board
after a vacancy in the office of Chair arises.
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(2) The Board must elect a member as Deputy
Chair—
(a) at the first ordinary meeting of the Board
after each annual meeting of the Foundation;
or
(b) at the first ordinary meeting of the Board
after a vacancy in the office of Deputy Chair
arises.
(3) The Board must not elect the same member—
(a) as Chair for more than 3 consecutive years;
or
(b) as Deputy Chair for more than 3 consecutive
years.
(4) The office of Chair becomes vacant—
(a) at the beginning of the first ordinary meeting
of the Board after the annual meeting of the
Foundation; or
(b) on the resignation of the Chair from the
office of Chair by written notice delivered
to the Board; or
(c) if the Chair ceases to be a member of the
Board.
(5) The office of Deputy Chair becomes vacant—
(a) at the beginning of the first ordinary meeting
of the Board after the annual meeting of the
Foundation; or
(b) on the resignation of the Deputy Chair from
the office of Deputy Chair by written notice
delivered to the Board; or
(c) if the Deputy Chair ceases to be a member of
the Board.
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17 Patrons
(1) The Lord Mayor is the honorary Founding Patron
of the Foundation.
(2) The Board may appoint one or more persons as
honorary Patrons of the Foundation.
(3) A Patron of the Foundation is entitled—
(a) to receive notice of Board meetings and
copies of documents relevant to Board
meetings; and
(b) to attend meetings of the Board.
(4) A Patron of the Foundation is not entitled to vote
at a meeting of the Board.
(5) A Patron of the Foundation is not eligible for
appointment as a member.
18 Ordinary meetings
(1) An ordinary meeting of the Board must be held at
least every 3 months.
(2) The dates and times of ordinary meetings of the
Board must be fixed by resolution of the Board
or, if no dates and times are fixed, by the Chair.
19 Special meetings
(1) The Chair or the Deputy Chair may call a special
meeting of the Board at any time.
(2) The chief executive officer must call a special
meeting of the Board at the written request of at
least one third of the members of the Board.
(3) A special meeting of the Board must not be held
unless at least 7 days' notice of the meeting has
been given to each member.
(4) If all members consent in writing, a special
meeting may be held with less than 7 days'
notice.
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(5) Notice of a special meeting must—
(a) be in writing; and
(b) be given to each member in accordance with
the rules of the Board; and
(c) specify the time and place of the meeting and
the reason for it.
(6) A special meeting must deal only with business
stated in the notice.
20 Chair or Deputy Chair to preside at Board meetings
(1) The Chair, or in the Chair's absence, the Deputy
Chair, is to preside at a meeting of the Board.
(2) If neither the Chair nor the Deputy Chair is
present at a meeting of the Board, the members
present must elect one of their number to preside
at the meeting.
21 Quorum
The quorum for a meeting of the Board is the
greater of 3 members of the Board or a majority
of the members of the Board for the time being.
22 Voting
Voting at any meeting of the Board is to be
in accordance with the rules of the Board.
23 Records
The Board must keep proper records of its
proceedings and affairs.
24 Delegation
The Board, by special resolution, may delegate
to a committee any of its functions or powers
except—
(a) the power to make rules of the Board; and
(b) this power of delegation.
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Part 4—The Fund
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Part 4—The Fund
25 Continuation of the Fund
The Lord Mayor's Charitable Fund continued
under Part 2 of the Lord Mayor's Charitable
Fund Act 1996 continues in existence under
this Act as a fund for charitable purposes.
26 Payment of money into and out of Fund
(1) There must be paid into the Fund—
(a) all money given to the Fund; and
(b) any income from any investment of money
credited to the Fund and the proceeds of
the sale of any such investment; and
(c) any income from property held by the
Foundation as trustee of the Fund and the
proceeds of the sale of any such property.
(2) There must be paid out of the Fund—
(a) money for the benefit of a hospital or
other charitable organisation established or
carried on within Victoria that is a deductible
gift recipient within the meaning of the
Income Tax Assessment Act 1997 of the
Commonwealth; and
(b) money paid out in accordance with
section 27; and
(c) the cost of administering and managing the
Fund; and
(d) any other costs and expenses incurred by
the Foundation in performing its functions
or exercising its powers under this Act in
relation to the Fund.
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27 Application of money in special circumstances
(1) The Board may apply to the Minister for approval
for the application of money from the Fund for a
hospital or other charitable organisation that is a
deductible gift recipient within the meaning of
the Income Tax Assessment Act 1997 of the
Commonwealth that is not established or carried
on within Victoria.
(2) If the Minister approves the application, the
Board may apply money from the Fund in the
manner specified in the approval to that hospital
or charitable organisation until the Minister
revokes the approval.
(3) The approval of the Minister under this section
must be in writing.
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Part 5—General
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Part 5—General
28 Committees
(1) The Board may—
(a) establish one or more committees to perform
any function delegated to the committee by
the Board; and
(b) appoint the members of any committee; and
(c) nominate the chair of any committee.
(2) A committee must keep proper records of its
proceedings and affairs.
29 Staff
(1) The Foundation—
(a) must appoint a chief executive officer of the
Foundation; and
(b) may appoint or employ other persons as it
thinks fit.
(2) The Foundation may determine the terms and
conditions of service of persons appointed or
employed by it, including remuneration and
termination of service.
(3) A person appointed or employed by the
Foundation must not accept a commission for
money collected or received on behalf of the
Fund.
30 Annual report
The Foundation may publish and circulate the
annual report of the affairs of the Foundation in
any manner that it thinks fit.
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31 Rules of the Board
(1) The Board, by special resolution, may make
rules for or with respect to the procedure of the
Foundation and the Board, including, but not
limited to, the management and administration
of the Foundation, the Board and the Fund.
(2) The rules of the Board must not be inconsistent
with this Act.
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Part 6—Repeal and transitional
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Part 6—Repeal and transitional
Division 1—Repeal
32 Repeal of the Lord Mayor's Charitable Fund
Act 1996
The Lord Mayor's Charitable Fund Act 1996 is
repealed.
Division 2—Transitional provisions
33 Foundation succeeds Board of Management of the
Lord Mayor's Charitable Fund
(1) On and after the commencement of this Act, the
Foundation is taken to be the same body as the
Board of Management of the Lord Mayor's
Charitable Fund as established under Part 3 of
the Lord Mayor's Charitable Fund Act 1996
immediately before its repeal, despite the changes
to its constitution and name by this Act and no
decision, act, matter or thing is affected by those
changes.
(2) On and after the commencement of this Act,
any decision, act, matter or thing done by or in
relation to the Board of Management before that
commencement—
(a) has effect as if it had been done by or in
relation to the Foundation; and
(b) continues to have the same effect on and
after that commencement as it had before
that commencement.
34 Executive committee abolished
(1) On the commencement of this Act, the executive
committee established under section 18 of the
Lord Mayor's Charitable Fund Act 1996 as in
force immediately before its repeal is abolished
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and its members go out of office as members of
the executive committee.
(2) Nothing in subsection (1) affects the continued
service as a member of the Board of any member
of the Board who was an executive committee
member.
35 Transfer of membership of Board
(1) On the commencement of this Act, each person
who immediately before that commencement
was a member of the Board of Management of
the Lord Mayor's Charitable Fund as established
under Part 3 of the Lord Mayor's Charitable
Fund Act 1996 immediately before its repeal
becomes a member of the Board as if appointed
under section 12.
(2) A person referred to in subsection (1)—
(a) holds office as a member of the Board for
the balance of the term of the person's
appointment to the former Board; and
(b) is eligible for reappointment at the expiry of
the person's term.
(3) For the purposes of sections 15(2) and 16(3), the
number of consecutive years in office includes
consecutive years that commenced before the
commencement of this Act.
36 Transfer of patrons
On the commencement of this Act, a person
who was a Patron of the Fund (other than the
honorary Patron-in-Chief of the Fund) is taken
to be a Patron of the Foundation.
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37 Staff
(1) On and after the commencement of this Act,
the chief executive officer and any other person
who immediately before that commencement was
appointed or employed under section 26 of the
Lord Mayor's Charitable Fund Act 1996 as in
force immediately before its repeal is taken to be,
as the case requires—
(a) the chief executive officer appointed under
section 29(1)(a); or
(b) an employee of the Foundation appointed or
employed under section 29(1)(b).
(2) A person referred to in subsection (1)—
(a) holds a position that is equivalent to the
position held immediately before the
commencement of this Act; and
(b) holds the position on the same terms and
conditions as those on which the person
was employed immediately before that
commencement and with the benefit of all
rights accrued in respect of the position.
38 Construction of references
Unless inconsistent with the context or
subject matter, in any Act (other than this Act),
subordinate instrument or other document, in
relation to any period on or after the
commencement of this Act—
(a) a reference to the Board of Management
of the Lord Mayor's Charitable Fund as
established under Part 3 of the Lord
Mayor's Charitable Fund Act 1996
immediately before its repeal in its capacity
as a body corporate is a reference to the
Foundation; and
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(b) a reference to that Board of Management
in its capacity as the administrator of the
Fund, is a reference to the Board within the
meaning of this Act; and
(c) a reference to the fund known as the
"Lord Mayor's Fund" or the "Lord Mayor's
Fund for Metropolitan Hospitals and
Charities" or to the Fund within the meaning
of the Lord Mayor's Charitable Fund
Act 1996 is taken to be a reference to the
Fund within the meaning of this Act.
39 Construction of certain instruments
(1) An instrument that provides for the making of
a contribution to the Fund (whether by gift,
settlement, bequest, devise, subscription or
any other means) for the benefit of a charitable
organisation established or carried on within the
metropolitan area has effect as if the instrument
provides for the making of a contribution for the
benefit of a charitable organisation established
or carried on within Victoria.
(2) Subsection (1) applies—
(a) whether the instrument is made before, on
or after the commencement of this Act; and
(b) whether the donor's intention that the
contribution benefit a charitable
organisation established or carried on
within the metropolitan area is express
or implied.
(3) Nothing done under this section gives rise to
any cause or right of action before any court or
tribunal.
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Endnotes
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Endnotes
1 General information
See www.legislation.vic.gov.au for Victorian Bills, Acts and current
authorised versions of legislation and up-to-date legislative information.
† Minister's second reading speech—
Legislative Assembly: 14 September 2016
Legislative Council: 13 October 2016
The long title for the Bill for this Act was "A Bill for an Act to repeal
the Lord Mayor's Charitable Fund Act 1996 and re-enact with
amendments the law relating to the Lord Mayor's Charitable Fund and
for other purposes."
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